As an executive, you’ve got lots of things to do and even more to achieve. Together with mainstream functions, you also have many supporting tasks like online research, filings, necessary purchases, recruitment and accounting.
A virtual assistant is not a machine or robot like Google Assistant. He’s a human being who knows urgency, grasps details, prioritize tasks, offers intelligent aid for you to reach your target.
Every day we create and work on lots of folders and files. We compile reports and data that need to be known at a certain point of time after. Organizing files and storing data in proper searchable format is a full time job. You may clarify this to your VA and he/she will look after this. They’ll arrange your documents; keep in proper folders, and save your time for more important functions.
You may need to contact some customer support and waste plenty of time in being kept on hold. Ask the VA to do this task for you and save time.
On the other hand, you may also have some clients to support who are important and need to be given priority, but due to lack of time you are unable to spend enough time together. Ask the VA to encourage these customers on priority, respond to them instantly, help them understand the product and resolve their queries at appropriate level or move to the next level.
You have lots of receipts and bills that need to be put in a spreadsheet or compiled properly. If you leave these unattended for long time, they’ll cause unnecessary headache and anxiety.
Book Appointments/Online Shopping
You may ask your VA to book appointments and bookings for you. The VA will make the reservations and update your calendar so you don’t miss them. If a mutual trust develops, you might also ask them to do online shopping for you or for your business. The VA’s will do the needful and discuss report with you.
For any business or personal purposes, you might have to conduct an internet research for a good program for your business, a wonderful product for your company, a excellent present for your nears and dears, some material for writing, some articles to share with your colleagues, or anything other than this, you may simply give instructions to your VA and he/she will conduct the research for you and present the content in a skilled and sophisticated manner, saving lots of time for you.
You need to generate some presentation for your organization but also have lots of other things to do. Give the idea to your VA and ask him/her to do research, compile and set in a PPT presentation for your review. You may make changes depending on your requirement and this is completed.
As an executive, you also need to hire and support your team. Take support from your VA in searching Resume DB, fix interviews and follow up with candidates. You might even ask your VA to support your staff as and when desired and save collective time of your team.
If you or your business is located at a bi-lingual region or you have clients in foreign countries, you can take help of your bi-lingual VA to encourage you and your staff with translation works and supply bi-lingual business documentation support.
Data entry, for personal or business purposes, is required regularly but is also least productive and most time consuming work. You can’t do away with it, but definitely you can take support from your VA to complete the task for you.
Writing & Proofreading
You may ask your VA to prepare content or write blogs and posts for you depending on your needs. You may then give it your finishing touch and publish. Or you may write yourself and ask the VA to check punctuation, sentence structure and other things. The VA can use tools such as Grammerly and send you the finished article, ready to print.
News Monitor, Summarize and Clipping Service
Share your own interests and needs, languages and locations, and the VA or his/her team will monitor the information, articles, essays published in that language and place and share summary with you. A whole lot of rich data and useful information can be collected for personal or business use.
Professional Virtual Assistance Provider